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West Virginia State Privacy Office
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West Virginia State Privacy Office
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Privacy Policies

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​​​​These policies were originally issued by the Chair of the Health Care Authority and were reaffirmed, on June 12, 2017, to continue to be in effect by the Director of the Board of Risk and Insurance Management (BRIM).  This was done subsequent to the move of the West Virginia State Privacy Office to BRIM by Executive Order 3-17.

The Privacy Management Team developed these policies, after obtaining consensus from all Executive Branch Departments.  There may be specific Department-level policies and procedures issued.  Please contact your Department Privacy Officer for more information.


Memo to reaffirm privacy policies


Accountability Policy - WVEB-P101
Revised 4/1/2012

  • Response to Unauthorized Disclosures Procedure - WVEB-P101.1
    Revised 10/9/2014
  • Execution of Confidentiality Agreements Procedure - WVEB-P101.2
    Issued 3/16/2012  Revised 11/16/2023
    • Executive Branch Confidentiality Agreement Document​​​
  • Privacy Impact Assessment Guidance - WVEB-P101.3
    Issued 6/15/2015

Consent Policy - WVEB-P102
Issued 1/30/2009

Individual Rights Policy - WVEB-P103
Issued 1/30/2009

Minimum Necessary and Limited Use Policy - WVEB-P104
Issued 1/30/2009

Notice Policy - WVEB-P105
Issued 1/30/2009

Security Safeguards Policy - WVEB-P106
Issued 1/30/2009

  • Redaction Procedure - WVEB-P106.1
    Issued 1/20/2011

Privacy Policy Introduction
Privacy Policy Definitions

Implementation Resources:

  • Examples of Notices:
    • Executive Branch Short Form Notice
    • Additional Sample Notices
  • Guide to Supporting Individual Rights
  • Minimum Necessary Training
    • Training Slides
    • SPII Flow Chart

Data Use Agreement Template

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