WV Executive Branch Privacy Tip
What’s in your privacy notice?
A privacy notice is an outward-facing document
that is meant specifically for those individuals whose personal information is
being collected. Unfortunately, a 2012
study showed that the average reader would need 25
days simply to read the privacy policies for all websites accessed in a year.
Do you know what’s in your department or agency’s privacy notice?
Executive Branch Notice Policy requires that all
departments that collect personally identifiable information (PII) directly
from individuals have a privacy notice that contains:
A description of the information
The source of the information if not
directly collected from the individual,
A statement of how and why the
information is collected,
To whom the information will be
Where the information will be stored and
That the PII will be stored securely;
If the individual has any rights or
choices regarding the collection of their information.
The notice should be in simple language, so
that it is understandable. It should always be given upon request by an
individual, and in an appropriately accessible format. The notice shall also be
placed on the department’s website, if it has one. Some departments have
specific requirements, such as HIPAA, which also must be taken into
Have you read your department or agency’s
privacy notice? If not, find it! If you have not read it, how do you know if
you are supporting your department’s promises it makes regarding how PII is
collected, used, shared, and safeguarded? You can’t! To be able to comply with
your department’s privacy notice, you need to read, understand, and do your job
in accordance with those promises.
Note: Your agency/bureau/department/division may have specific requirements – always check your policies and procedures. If you have questions, contact your Privacy Officer.
SEE ALL 2017 PRIVACY TIPS